Scheduling Workflows & Dynamic Inputs

Supercharge your bots by enabling them to run multiple times automatically. With scheduling and dynamic inputs, you can automate repetitive tasks, manage multiple customer records, and customize execution parameters on the fly.

Overview

By default, bots run once and then stop. The scheduler feature allows you to:

• Run bots automatically at regular intervals
• Execute the same workflow multiple times with different input values
• Manage execution limits to control credit usage
• Pause, modify, or delete scheduled tasks anytime

1. Setting Up a Schedule

Step 1: Access the Scheduler

After creating and testing your bot workflow, click the Schedule button in the bot interface.

Step 2: Choose Your Interval

Select how often the bot should run:

• Every 10 seconds - For rapid testing or high-frequency tasks
• Every 30 seconds - Quick turnaround automation
• Every few minutes - Standard automation intervals
• Hourly - Periodic data collection or monitoring
• Weekly, Monthly, or Yearly - Long-term recurring tasks

Choose intervals carefully to avoid unnecessary credit consumption. Start with longer intervals for testing.

Step 3: Set Execution Limits

Configure the maximum number of executions:

• Set a specific number (e.g., 10) to run exactly that many times
• Set to zero (0) for unlimited runs until manually stopped

Example: If you set the limit to 10, the bot will execute exactly 10 times and then automatically stop.

Step 4: Save and Run

Click Save and Run to activate the schedule. Your bot will now appear in the Scheduled Bots list with the next runtime displayed.

2. Managing Scheduled Bots

Viewing Active Schedules

All scheduled bots are listed in the Scheduled Bots section, showing:

• Bot name
• Schedule interval
• Next execution time
• Status (running/paused)

Pausing or Stopping

To temporarily halt or permanently remove a schedule:

3. Dynamic Inputs

Dynamic inputs allow you to customize each execution with different values. Instead of running the same workflow with identical data, you can provide unique inputs for every run.

Use Cases

Dynamic inputs are perfect for:

• Form submissions - Different customer names, emails, phone numbers per execution
• Multi-account management - Run the same task across different user accounts
• Data collection - Scrape data with different search queries or parameters
• Proxy rotation - Assign unique proxies for each execution
• Testing scenarios - Validate workflows with various input combinations

Simply click preview then Add to Execution to create a new execution with the different inputs. You can actually simply just create a new execution using the spreadsheet for simplicity. It is actually only better for adding special inputs like proxies etc.

4. Using the Spreadsheet Interface

The spreadsheet interface is your command center for managing multiple executions with custom inputs.

Step 1: Open the Spreadsheet

From the bot editor, open the Dynamic Input section (labeled “Schedule Settings”). The spreadsheet displays all input fields from your workflow.

Step 2: Add Executions

Each row in the spreadsheet represents one execution. Fill in values for each input field:

Example: For a pizza order form bot

• Row 1: Peter Griffin, (555) 123-4567, [email protected], Large, Pepperoni, “Leave at door”
• Row 2: Jane Smith, (555) 987-6543, [email protected], Medium, Vegetarian, “Ring doorbell”
• Row 3: Charles James, [empty], [empty], Small, Cheese, “Call on arrival”

Step 3: Identify Changes

Modified inputs are highlighted in green, making it easy to track what’s been customized for each execution.

Step 4: Close and Review

After entering all values, close the spreadsheet. Your executions are now configured and ready to run.

5. Reordering Executions

You can change the execution sequence by reordering rows in the dynamic input section.

Step 1: Lock Nodes Together

Before reordering, lock the tasks/nodes for the execution you want to move. This ensures all input values stay together as a unit.

Step 2: Drag to Reorder

Click and drag the locked execution to its new position in the sequence.

Example: To run Jane’s order before Peter’s, lock Jane’s tasks and drag them above Peter’s.

Step 3: Verify in Spreadsheet

Open the spreadsheet to confirm the order has been updated correctly.

6. Advanced Dynamic Input Features

Multi-Account Automation

Run the same workflow across different user accounts by specifying unique login credentials for each execution.

Example:

• Execution 1: Account A credentials
• Execution 2: Account B credentials
• Execution 3: Account C credentials

Proxy Rotation

Assign a unique proxy for each execution in the Launch Browser task settings:

Conditional Selectors

Change which UI elements the bot interacts with for specific executions:

• View Selectors option lets you see and modify CSS/XPath selectors in the spreadsheet editor
• Useful when buttons or fields differ between accounts or scenarios
• Allows fine-grained control over automation behavior per execution

Example: If Account A has a “Submit” button and Account B has a “Confirm” button, you can specify different selectors for each execution.

7. Testing Your Scheduled Bot

Before deploying to production, always test with a short interval:

8. Clearing and Resetting

To start fresh with your scheduler and dynamic inputs:

9. Real-World Use Cases

Form Submissions

Automatically submit forms for multiple customers:

• Customer onboarding
• Registration processes
• Survey responses
• Order placements

Account Management

Manage multiple social media, e-commerce, or SaaS accounts:

• Post content across accounts
• Update profiles
• Check notifications
• Perform routine maintenance

Data Scraping & Delivery

Collect data and deliver it to various destinations:

• Scrape product prices and send to Telegram
• Monitor competitor websites and log to databases
• Extract news articles and post to internal dashboards

Continuous Monitoring

Keep workflows running 24/7 with customized checks:

• Stock availability monitoring
• Website uptime checks
• Price drop alerts
• Social media mentions

10. Best Practices

Credit Management

• Set execution limits to prevent runaway costs
• Use longer intervals for non-urgent tasks
• Monitor credit usage in your dashboard

Error Handling

• Test with fallback values to ensure resilience
• Configure error notifications
• Set up retry logic for failed executions

Performance Optimization

• Avoid intervals shorter than 10 seconds unless necessary
• Batch similar executions together
• Use conditional logic to skip unnecessary steps

Security

• Rotate proxies for scraping to avoid IP bans
• Use secure credential storage for multi-account automation
• Review logs regularly for suspicious activity

Troubleshooting

Bot Not Running on Schedule

• Check if the schedule is paused in Scheduled Bots
• Verify execution limit hasn’t been reached
• Ensure sufficient credits in your account

Inputs Not Changing

• Confirm values are saved in the spreadsheet
• Check that nodes are properly locked when reordering
• Verify green highlighting indicates successful changes

Missing Values

• Remember: missing values default to the workflow editor values
• Fill in critical fields to avoid fallback behavior
• Test thoroughly before scaling up executions

Selector Issues

• Use View Selectors to debug element targeting
• Update selectors if website layout has changed
• Consider using more robust CSS/XPath queries

Summary

With the Scheduler and Dynamic Inputs features, your Xenbox bots become incredibly powerful automation engines:

✅ Run bots automatically at custom intervals
✅ Execute workflows multiple times with unique inputs
✅ Manage hundreds of executions effortlessly
✅ Customize behavior per execution (accounts, proxies, selectors)
✅ Control costs with execution limits
✅ Pause, modify, or stop anytime

Ready to supercharge your automation? Start scheduling your first bot today!

Next Steps:

• Error Handling & Notifications
• Proxy Configuration Guide
• Advanced Workflow Techniques